CHaOS Constitution

The CHaOS Constitution, valid from 29/04/2012, is as follows:

1. The Society
(a) The name of the Society shall be 'Cambridge Hands-on Science' (CHaOS).
(b) The aim of the Society shall be to organise events around the UK to educate and interest the general public, primarily children, in science.

2. Membership of the Society
(a) Any student, member of staff or graduate of Cambridge University with an interest in Science Communication may be a Member of CHaOS, subject to the requirements of the society's Child Protection Policy. The Committee may vote by simple majority in any meeting of the Committee to allow membership of the Society to individuals who are not connected with the University, or to all members of particular academic institutes in the Cambridge area.
(b) Membership of the Society shall be free. No application for membership of the Society shall be refused on the grounds of age, disability, ethnic or national origin, gender, marital or parental status, political belief, race, religion or sexual orientation. Membership may be limited by the requirements of our Child Protection Policy. The Committee may also expel any member for behaviour likely to bring the Society into disrepute.
(c) Membership of the Society, which is assigned to all those who have volunteered at a CHaOS event, shall be for life, subject to the society's child protection requirements, unless they have been expelled from the Society (see 4)
(d) Active members of the Society shall be defined as those who have participated in two or more CHaOS events in the preceding 12 months, or who are current members of the committee.

3. The Committee
(a) The Committee of the Society shall comprise the following: President, Secretary, Junior Treasurer, Safety Officer, Child Protection Officer and others as co-opted by the Committee.
(b) These five named positions will be appointed by a vote at a General Meeting. In the event of one of these posts falling vacant between Annual General Meetings the Committee may appoint an ‘acting’ individual in the interim period until such time as a General Meeting can be held in accordance with this constitution.
(c) Co-options may be with or without portfolio and with or without vote, as determined by the Committee. The Committee may from time to time appoint replacements for each co-opted post. The Secretary is responsible for maintaining a current list of members of the committee.
(d) Voting in the Committee shall be by a simple majority vote. In the event of a tie, the President shall have a casting vote.
(e) The committee shall appoint a Senior Treasurer each year to audit the Society's accounts. The Senior Treasurer shall not be liable for any financial debt or any other obligation of the Society, unless the Senior Treasurer has personally authorised such a debt in writing.
(f) The Committee shall meet as it determines. Any person eligible for membership of CHaOS may attend any meeting, unless the Committee decides to hold a closed meeting.

4. General Meetings
(a) The Committee may call a General Meeting of the Society at any time within the University Full Term. The time of such a meeting should be advertised at least 7 days in advance, and the location confirmed at least 2 days before the time announced, via the Society's e-mail list.
(b) A General Meeting shall be quorate if attended by at least 10 Members or 10% of the current Active Members, whichever is the fewer.
(c) Voting in General Meetings shall be by simple majority vote except where explicitly stated elsewhere in this constitution. In the event of a tie, the President (or outgoing President) shall have the casting vote.
(d) The Committee shall hold an Annual General Meeting, for the election of officers and any other matters arising, within 18 months of the preceding Annual General Meeting. Annual General Meetings are subject to the same requirements as General Meetings and must be held during the University Term.

5. Changes to this constitution
(a) This constitution may be amended by a 2/3 majority vote of a general meeting of the society.
(b) The Society may be dissolved if the Committee determine that it should be dissolved and this resolution is ratified by a 2/3 majority at a general meeting, or if the society does not organise or participate in any science outreach events for a period of more than 12 months. If the Society is dissolved, the assets of the Society shall be transferred to the Cambridge Science Festival to be used for the purpose of science outreach.

The CHaOS constitution, valid from 22/06/2010, is as follows:

  1. The name of the Society shall be 'Cambridge Hands-on Science' (CHaOS).
  2. The aim of the Society shall be to organise events around the UK to educate and interest the general public, primarily children, in science.
  3. Any student, member of staff or graduate of Cambridge University with an interest in Science Communication may be a Member of CHaOS, subject to the requirements of the society's Child Protection Policy. The Committee may vote by simple majority in any meeting of the Committee to allow membership of the Society to individuals who are not connected with the University, or to all members of particular academic institutes in the Cambridge area.
  4. Membership of the Society shall be free. No application for membership of the Society shall be refused on the grounds of age, disability, ethnic or national origin, gender, marital or parental status, political belief, race, religion or sexual orientation. Membership may be limited by the requirements of our child protection policy. The Committee may also expel any member for behaviour likely to bring the Society into disrepute.
  5. The Committee of the Society shall comprise the following: President, Secretary, Junior Treasurer, Safety Officer, Child Protection Officer and others as co-opted by the Committee. Co-options may be with or without portfolio and with or without vote, as determined by the Committee. The Committee may from time to time appoint replacements for each post. The Secretary is responsible for maintaining a current list of members of the committee.
  6. Voting in the Committee shall be by a simple majority vote. In the event of a tie, the President shall have a casting vote.
  7. The committee shall appoint a Senior Treasurer each year to audit the Society's accounts. The Senior Treasurer shall not be liable for any financial debt or any other obligation of the Society, unless the Senior Treasurer has personally authorised such a debt in writing.
  8. The committee shall meet as it determines. Any person eligible for membership of CHaOS may attend any meeting, unless the Committee decides to hold a closed meeting.
  9. This constitution may be amended by a 2/3 majority vote of a general meeting of the society. Such a meeting should be advertised via the Society's e-mail list.
  10. If the Society is dissolved, the assets of the Society shall be transferred to the Cambridge Science Festival to be used for the purpose of science outreach.


Previously (from 23/05/2005-22/06/2010), the constitution read as follows. This version was replaced by the current one after a unanimous vote at a committee meeting on Tuesday 22nd June 2010:

  1. The name of the Society shall be 'Cambridge Hands-on Science' (CHaOS).
  2. The aim of the Society shall be to organise an events around the UK to educate and interest the general public, primarily children, in Science.
  3. Any member or graduate of Cambridge University with an interest in Science Communication may be a Member of CHaOS. The Committee may vote by simple majority in any meeting of the Committee to allow membership of the Society to individuals who are not connected with the University. Membership of the Society shall be free. No application for membership of the Society shall be refused on the grounds of race, sex, sexual orientation, religion or political views. The Committee may, however, expel any member for behavior likely to bring the Society into disrepute.
  4. The Committee of the Society shall comprise the following: President, Secretary, Junior Treasurer, and others as co-opted by the Committee.
  5. Co-options may be with or without portfolio and with or without vote, as determined by the Committee.
  6. The Committee may from time to time appoint replacements for each post.
  7. Voting in the Committee shall be by a simple majority vote. In the event of a tie, the President shall have a casting vote.
  8. The committee shall appoint a Senior Treasurer each year to audit the Society's accounts. The Senior Treasurer shall not be liable for any financial debt or any other obligation of the Society, unless the Senior Treasurer has personally authorised such a debt in writing.
  9. The committee shall meet as it determines. Any member of the academic staff of the University or student of a Science subject may attend any meetings, unless the Committee decides to hold a closed meeting.
  10. This constitution may be amended by a 2/3 majority vote of the committee.
  11. If the Society is dissolved, the assets of the Society shall be transferred to Crash, Bang, Squelch!